Resignation letter template
A brief way to communicate your intention to resign and your proposed last working day. Use your employer’s required format or process when one is provided.
When this template is useful
Use this letter to communicate an intention to resign and a proposed last working day. Keep the factual notice separate from detailed handover notes. Before choosing a date, check the notice process and documents that apply to your employment. The template organizes the message and does not determine the notice period or employment rights.
- Confirm the final working date with your employer and follow the applicable notice process. This general template does not set a legal notice period.
- Keep the reason brief and include only what you are comfortable sharing. Detailed personal or sensitive information is not a required field.
- Check the date and sign your completed copy. Confirm handover and equipment return arrangements separately.
Before starting, decide who will use the record and which period or piece of work it covers. That keeps the entries focused when you return to it or share it with someone else.
What to fill in
Begin with the identifying details below. The examples show the level of detail to include; replace them with information that applies to your own task.
| Field | Example entry · fictional |
|---|---|
| Name | Alex Morgan |
| Team / position | Example operations team / Assistant |
| To | HR contact |
| Proposed last working day | 2026-11-30 |
Resignation notice
Use the separate writing spaces to develop each part of the record. The prompts are: Notice / requested leaving date / brief reason.
Planned handover
Use one row for each entry, keeping the same date, unit and naming conventions throughout. The columns are: Work to hand over · Receiving contact · Planned date.
Prepared and received
Use the separate writing spaces to develop each part of the record. The prompts are: Date / name / signature / receipt.
See a completed example
All names, activities and amounts below are fictional. The downloadable copy keeps the example separate from your blank writing pages.
Resignation notice
Notice / requested leaving date / brief reason
Please accept this letter as notice of my resignation, with the proposed last working day shown above. My reason and planned handover arrangements are noted below.
Planned handover
| Work to hand over | Receiving contact | Planned date |
|---|---|---|
| Enquiry record review | Jamie Lee | 2026-11-20 |
| Document location handover | Morgan Taylor | 2026-11-23 |
Prepared and received
Date / name / signature / receipt
Choose the right download
| Format | Best for | Before sharing |
|---|---|---|
| Printing on US Letter and writing by hand. This is a printable document, not an interactive PDF form. | Print the blank form and any needed continuation; leave out the example and guide. | |
| Excel XLSX | Typing into a spreadsheet. Blank, continuation and example sheets are separate. | Check the print preview and any supplied formula ranges before sharing. |
| Editable HTML | Typing into the downloaded file in a modern browser; no account required. | Use Save edited copy before closing. Print / Save PDF uses your browser's print dialog. |
HTML entries are not uploaded to this site. Save the edited file somewhere you can find it, because closing or refreshing before saving can lose changes. PDF and HTML editions do not calculate totals.
Spreadsheet calculations
This spreadsheet is an editable record without built-in calculation formulas.
Where supplied, formula cells are marked separately from input cells. If you add rows or change the structure, check that the formulas still cover the records you intend to include.
Questions before you start
What if I need more space for resignation letter?
Use the continuation included with the download. Add the main document reference and sheet number so the extra entries remain connected to the original record. Keep the same date and unit conventions.
Should I include the filled example when sharing?
No. Share your completed blank form and the continuation pages you actually used. Keep the fictional example and guidance for your own reference.
Is this an official or jurisdiction-specific form?
This is a general-purpose organizer. If an employer, authority or receiving organization specifies a form, use its current requirements. This download does not establish legal, tax or professional compliance.