Templates / Finance & purchasing
Free original template · EnglishQuote comparison template
Compare scope, delivery and extra charges alongside price. It helps reveal differences that a headline total can hide.
When this template is useful
Use this comparison when several suppliers are offering work that may differ in scope. Compare delivery, exclusions and additional charges beside the headline price. Identify anything still unconfirmed before choosing an option. A cheaper figure is only directly comparable when the underlying deliverables and conditions match.
- Check that each quote uses the same quantity and specification.
- Confirm tax, shipping and installation terms with the supplier.
- The sheet does not rank or recommend suppliers automatically. Review the actual terms together.
Before starting, decide who will use the record and which period or piece of work it covers. That keeps the entries focused when you return to it or share it with someone else.
What to fill in
Begin with the identifying details below. The examples show the level of detail to include; replace them with information that applies to your own task.
| Field | Example entry · fictional |
|---|---|
| Purchase / work | Training guide printing |
| Review date | Six A4 pages, 100 copies |
| Currency | USD |
| Reviewer | Alex Morgan |
| Common requirements | Delivery by 15 Nov; confirm tax and shipping |
Comparison
Use one row for each entry, keeping the same date, unit and naming conventions throughout. The columns are: Supplier · Quoted amount · Included scope · Delivery · Extra charges.
Selection criteria / exclusions / review result
Use the separate writing spaces to develop each part of the record. The prompts are: Selection criteria / exclusions / review result.
See a completed example
All names, activities and amounts below are fictional. The downloadable copy keeps the example separate from your blank writing pages.
Comparison
| Supplier | Quoted amount | Included scope | Delivery | Extra charges |
|---|---|---|---|---|
| Example supplier A | 250 | Product and delivery | 7 days | Installation extra |
| Example supplier B | 280 | Product and installation | 10 days | Delivery extra |
Selection criteria / exclusions / review result
Selection criteria / exclusions / review result
Compare the same printing specification. Check tax, shipping and proof revisions separately. Review price alongside delivery by 15 Nov.
Choose the right download
| Format | Best for | Before sharing |
|---|---|---|
| Printing on US Letter and writing by hand. This is a printable document, not an interactive PDF form. | Print the blank form and any needed continuation; leave out the example and guide. | |
| Excel XLSX | Typing into a spreadsheet. Blank, continuation and example sheets are separate. | Check the print preview and any supplied formula ranges before sharing. |
| Editable HTML | Typing into the downloaded file in a modern browser; no account required. | Use Save edited copy before closing. Print / Save PDF uses your browser's print dialog. |
HTML entries are not uploaded to this site. Save the edited file somewhere you can find it, because closing or refreshing before saving can lose changes. PDF and HTML editions do not calculate totals.
Spreadsheet calculations
This spreadsheet is an editable record without built-in calculation formulas.
Where supplied, formula cells are marked separately from input cells. If you add rows or change the structure, check that the formulas still cover the records you intend to include.
Questions before you start
What if I need more space for quote comparison?
Use the continuation included with the download. Add the main document reference and sheet number so the extra entries remain connected to the original record. Keep the same date and unit conventions.
Should I include the filled example when sharing?
No. Share your completed blank form and the continuation pages you actually used. Keep the fictional example and guidance for your own reference.
Is this an official or jurisdiction-specific form?
This is a general-purpose organizer. If an employer, authority or receiving organization specifies a form, use its current requirements. This download does not establish legal, tax or professional compliance.