Resignation letter template
A brief way to communicate your intention to resign and your proposed last working day. Use your employer’s required format or process when one is provided.
When this template is useful
Use this to prepare a dated notice to your employer after deciding to resign. Confirm the applicable notice process and the agreed final working day before submitting the signed copy.
How to complete this record
- Use the notice and signature sections for the letter you send. Keep the handover and internal confirmation record for your own follow-up.
- State the proposed final working day; record the employer's confirmed date separately when received.
- Copy the outstanding work and file locations into a work handover record.
What to fill in
Begin with the identifying details below. The examples show the level of detail to include; replace them with information that applies to your own task.
| Field | Example entry · fictional |
|---|---|
| Full name | Alex Morgan |
| Team / position | Operations coordinator |
| Recipient | Jamie Lee |
| Notice date | 02 Nov 2026 |
| Proposed last working day | 30 Nov 2026 |
Resignation notice
State your role, notice date and proposed final working day. Confirm the agreed date separately.
Handover
Complete the named details and identify the person and date for any action that remains open.
Signature
Complete the named details and identify the person and date for any action that remains open.
Internal confirmation record
See a worked example
The entries below are fictional. They show the detail needed for this task, including confirmed decisions or clearly named follow-up. Keep the example separate when sharing your own completed record.
Resignation notice
Letter body
Dear Jamie Lee,
Please accept this letter as notice of my resignation from my role as operations coordinator. My proposed last working day is 30 November 2026.
Thank you for the opportunities and support during my time with the team. I will coordinate the handover of my current work before my departure.
Kind regards,
Alex Morgan
Handover
Current work / receiving person / target date
Alex shares the document index with Jamie Lee by 20 Nov 2026 and confirms receipt of the outstanding task list before 30 Nov.
Signature
Name / signature / date
Alex Morgan / 02 Nov 2026
Internal confirmation record
Agreed final day / confirming contact / reference / date
Confirmation pending. Proposed 30 Nov 2026; Jamie Lee to confirm the agreed day and handover arrangements by 05 Nov 2026.
Need help with the files? Read the download, editing and printing guide. How we prepare and maintain templates.
Choose the right download
| Format | Best for | Before sharing |
|---|---|---|
| Typing into blank fields with a compatible PDF reader, or printing on US Letter and writing by hand. PDF totals are entered manually. | Print your completed blank pages; leave out the example. | |
| Excel XLSX | Typing into a spreadsheet. Two sheets are included: Form for your entries and Example for a fictional worked copy. Amber cells are editable; formula cells are separate. | Check the print preview and any supplied formula ranges before sharing. |
| Editable HTML | Typing into the downloaded file in a modern browser; no account required. | Use Save edited copy before closing. Print / Save PDF uses your browser's print dialog. |
HTML entries are not uploaded to this site. Save the edited file somewhere you can find it, because closing or refreshing before saving can lose changes. PDF blank pages have fillable text fields; totals are entered manually. Save a local copy in your PDF reader after editing. Quotation, purchase request, inventory, monthly budget and expense HTML editions calculate from your inputs.
Spreadsheet calculations
This spreadsheet is an editable record without built-in calculation formulas.
Where supplied, formula cells are marked separately from input cells. If you add rows or change the structure, check that the formulas still cover the records you intend to include.
Questions before you start
What should I double-check for this task?
Use the notice and signature sections for the letter you send. Keep the handover and internal confirmation record for your own follow-up. State the proposed final working day; record the employer's confirmed date separately when received. Copy the outstanding work and file locations into a work handover record.
What if I need more space for resignation letter?
Print another blank copy or use Add row in the HTML edition. The Excel edition has preallocated rows; check formula ranges and print areas after inserting additional rows. Quotation PDF includes an extra item page. Add the main document reference so additional records remain connected.
Should I include the filled example when sharing?
No. Share only your completed pages and any additional records you actually used. Keep the fictional example and guidance for your own reference.
Is this an official or jurisdiction-specific form?
This is a general-purpose organizer. If an employer, authority or receiving organization specifies a form, use its current requirements. This download does not establish legal, tax or professional compliance.